What Clearance Holders Need to Know About Pre-Publication Review

If you hold a security clearance, you already know the importance of safeguarding classified information. But in today's digital age, it's not just about what you say behind closed doors, it's also about what you share online.

Social media platforms like Facebook, Twitter, LinkedIn, and YouTube have become integral parts of our daily lives, allowing us to connect, share, and express ourselves. However, for clearance holders, these platforms can be a double-edged sword.

Even seemingly harmless posts can inadvertently disclose sensitive information or insights gained through your work. This is where the concept of pre-publication review comes into play.

What Is Pre-Publication Review?

Pre-publication review is a process that requires individuals with security clearances to submit anything they intend to post or disclose publicly for review before publishing or going live with the information. This ensures that no classified or sensitive details are inadvertently released.

While many associate this process with formal publications like books or articles, it also extends to:

• Social media posts

• Blog entries

• YouTube videos

• Public speeches or presentations

If the content you're sharing is based on information obtained through your cleared work, even if it's your personal opinion, it may require review.

Everyday Scenarios That Deserve a Second Look

You might be thinking, “I’m not sharing classified information, I’m just posting like everyone else.” And that’s exactly why it’s so easy to miss the risks.

Many clearance holders assume that as long as they’re not discussing top-secret details, they’re in the clear. But there are plenty of everyday situations where a casual post, comment, or video could unintentionally reveal more than intended. These aren’t things that feel sensitive, but they could still trigger the need for a pre-publication review.

Here are a few examples:

• Travel Posts or Blogs: You might just be sharing a story from a recent trip, but if the timing or location overlaps with past assignments, it could offer clues about your work or affiliations. Even something as simple as a photo caption or description can carry more weight than you realize.

• Commenting on News Events: It’s natural to want to weigh in on current affairs, especially if the topic is related to your field. But if your insights are shaped by insider knowledge, whether intentionally or not, it could cross a line.

• Skill Demos or “Day in the Life” Content: Posting a video showing how you do something at work, or describing aspects of your job, might seem harmless. But those details, like tools, techniques, and lingo, could reveal sensitive practices or procedures.

• Podcasts or Interviews: Being asked to speak as a subject matter expert can be flattering, but even off-the-cuff remarks can veer into territory that should be reviewed first.

In all these cases, the intention isn’t to spill secrets, it’s to share your experience, connect with others, or express yourself. But even good intentions don’t cancel out potential risks.

That’s why it's always better to err on the side of caution and have your content reviewed by a second pair of eyes.

The Lifelong Obligation

It's crucial to understand that the obligation for pre-publication review doesn't end when your employment does. Former clearance holders are still bound by these requirements. The knowledge and experiences gained during your service remain sensitive, regardless of your current role.

Here are some best practices to help security clearance holders navigate our digital world safely:

• Review Agency Guidelines: Familiarize yourself with your agency's specific pre-publication review policies.

• When in Doubt, Submit for Review: If you're unsure whether content requires review, err on the side of caution.

• Avoid "Clearance-Dropping": Mentioning your clearance status to add weight to your opinions can blur lines and attract scrutiny.

• Stay Updated: Policies and guidelines can evolve. Regularly checking for updates ensures you remain in compliance.

Maintaining a security clearance is a significant responsibility that extends beyond the workplace. In our interconnected world, a single post can have far-reaching consequences. By staying informed and vigilant, you can protect not only national security but also your career.

For more helpful tips and information, be sure to follow D3 Technologies on LinkedIn.